Job Office Administrator @ Carestream Dental

Job Description

We are part of a global medical company, specialized in dental imaging and software, headquartered in Atlanta, USA. Our Bucharest office is supporting company's global functions like Operations, Finance, IT, Purchasing, Logistics. During this time, most of the work of this position will be from home, but some office presence is expected, up to 50% of the time.

The Office Administrator is supporting different internal functions with the day to day activities related to the management of corporate credit cards, mobile and fixed telephony subscriptions, local suppliers coordination, office supplies and business administration. This role is supporting Centre Director as well as key functional leaders including HR, Controller and Procurement, with sensitive documents gathering, processing and archiving. Specifically this role is responsible of the below activities

• Receives and dispatch incoming calls for the Carestream Dental office line and manage the generic email for the local site
• Creating a pleasant and professional experience for all guests and partners visiting the company, supporting with the logistics of events, access, facilities and provisioning the required resources.
• Facilitate the visitor access to Carestream Dental premises, access cards management for the employees and visitors
• Main operational contact for local service providers in regards to site services delivered to Carestream Dental Romania
• Main admin contact for T&E cards management
• Responsible to consolidate and address all facility management requests to the vendor and supervise the supplies and quality of service with the service providers
• Coordinate all incoming mail dispatch and pick-ups for outbound mail
• Providing primary purchasing support and support with financial tasks

Requirements

• Client oriented, diplomatic, proven ability to handle difficult situations in a successful manner.
• Proactive and dynamic, having a sense of urgency.
• Excellent communication skills - verbal and written.
• Logical and analytical, attentive to details.
• Flexible and positive attitude.
• Proven ability to maintain confidentiality and successfully handle sensitive information.
• Experienced PC user, very good knowledge of MS Office package (Word, Excel, PowerPoint)
• Foreign languages competencies: English advanced level (written, read, spoken). Second language is an advantage (French, German, Spanish)
• Ability to work in a multi-cultural environment
• Minimum 2 years of professional experience in one of the areas: administrative, customer relations or management support.

What we offer

• Competitive financial package
• Exceptional office comfort: top office facilities and equipment (During pandemic, IT equipment is provided for home office)
• Meal Tickets
• Christmas Bonus
• Private Business medical plan
• Extra 2 days off/year
• Bookster subscription

Do you feel this is the right job for you? Apply to this job today.

Please note that only suitable candidates will be contacted.