Job Office & Sales Admin @ XWiki

Candidatul ideal

Fond of Open Source values? Passionate of using French and English in your daily work? Do you love having autonomy, but also enjoy working in a team?

XWiki is looking for a passionate Office & Sales Administrator to join our team!

Required skills

• Strong passion/motivation for both office and sales administration fields
• Very good spoken and writing abilities both in French and in English
• Ability to easily interact with technical and non-technical people
• Very good interpersonal and communication skills, negotiation and persuasion
• Openess, flexibility and ability to work in a fast-paced environment
• Good analytical and problem-solving skills
• Rigor, perseverance and strong organisational skills
• Good autonomy, proactivity and self-motivation
• Perseverance, attention to details and ability to deliver on time
• Working knowledge with CRM systems
• Familiarity with web technologies
• Previous interaction with innovative products, collaborative software or Open Source is a plus

Descrierea jobului

As part of the HR & Admin team, you will be handling the following responsibilities:

• Build and maintain strong relationships with new and current clients
• Takeover the new signed contracts, update the CRM and handle the invoicing process
• Update Salesforce with sales data to match our current CRM (projects, opportunities, leads, contacts, reports)
• Create reports and the documentation needed through the sales process
• Analyse the development, hosting and support clients contracts, announce and handle renewals
• Create, modify and enhance the XWiki documentation, both in English and in French
• Support the team with French reviews and translations

On the Office administration side:

• Build and maintain strong relationships with service providers and if needed with the state authorities
• Manage front and back office responsibilities: handling calls, acquisitions, contracts, payments and other office administrative work
• Handle travel and accommodation arrangements
• Contribute to the XWiki Iasi team life by maintaining an office environment that engages individual development and collaborative work
• Get involved in the organisation of XWiki events, team building activities and the annual XWiki Seminar
• Contribute to our internal newsletter redaction and internal communication
• Offer support to the team on office administration aspects
• Provide assistance on other activities of the HR & Admin team and participate to their improvement

The way we work

At XWiki you'll work with us in a fast-paced, international environment. Our commitment to Open Source values is reflected in our company's culture and you'll be a key element in building the next generation wiki, learning from a wide community of smart developers. XWiki fosters a collaborative work environment in which innovation and initiative are highly appreciated.

Additionally we offer:

• A friendly and enthusiastic team
• Relaxed environment
• Flexible work schedule with the possibility of working from home
• Bonuses based on performance
• Meal tickets and medical insurance
• Team activities and team building events, including annually a one week Seminar
• Refreshments and fruits on the house

Descrierea companiei

XWiki is an innovative French product company created in 2004 by Ludovic Dubost, visionary in the use of wikis. With offices in France, Romania and Algeria XWiki's business model is based on selling high-added value services to customers and partners installing, deploying and operating XWiki solutions based on the XWiki Open Source product. All our solutions are wiki-based, however wikis are not all we do. XWiki uses are very numerous.