Job Office Coordinator / Coordonator Birou @ OKIN Facility

Our requirements

• Being able to work within a team;
• Being able to create accurate reports;
• Being able to work with deadlines;
• Having high attention to details and being an organized and structured person;
• MS Office, MS Project – a good command of Excel is a must;
• Medium to advanced knowledge of English needed.

This job will be based in Timpuri Noi area.

Key responsibilities

• Manage the various vendors providing services and goods related to our facility, employees and devices/equipment, negociating new fees;
• Give support, help, guidance and advices to expatriates and local employees in various problems and challenges. Giving translation help and advising in local and specific matters;
• Run day-to-day operations/processes to meet security requirements and follow the client`s policies, e. g. visitor, parking, laptop, gate pass, access control, inward/outward materials etc. processes;
• Ensure the Admin processes/procedures are in place to meet requirements of different audits and make sure we are compliant;
• Manage customer visits and company/employee events (arranging logistics, accommodation, meeting facilities, catering, restaurant bookings etc.) ;
• Report several matters to the central team on monthly basis, e. g. seating, dashboard, CCTV, incidents etc. ;
• Manage the vendor invoices aswell as the FM budget alocated for the respective location;
• Periodically update the preventive maintenance plan for the equipments;
• Supervise the FM works: technical services, cleaning, etc.

Other responsibilities may include:

• Receptionist/secretary duties;
• Postal and courier services;
• Visitor management;
• Ordering of ID cards, business cards, laptop passes etc. ;
• Managing of access keys;
• Ordering of printed materials and office supplies;
• Assisting employees with different issues, e. g. scanning, printing, copying etc.

What we offer

• Competitive salary in a stable and growing company;
• Meal vouchers;
• Private medical subscription
• Team of supportive colleagues;
• Participation in interesting projects;
• International team and company environment;
• Space for open-minded individuals.

If you consider that the job responsibilities are suitable for your professional training and you meet the above requirements, we are looking forward to receiving your application, to get to know us better.

OKIN FACILITY is a key player on the market of Integrated Facility Services in Central and Eastern Europe. With over 30 years of experience, we know how to take care of the services that our clients need.