Job Finance Assistant @ MassMutual

To position MassMutual as a market leader for the next stage of growth, it is critical that we build top engineering capacity in a rapidly changing digital world. Romania has a significant pool of highly trained engineering professionals and so we are very excited to build operations in both Bucharest and Cluj.

Requirements:

• Bachelor’s Degree in Economics or basic accounting classes
• English level– medium
• Very organized person
• Ability to work alone with minimum supervision

Responsibilities

• Archiving invoices chronologically and periodically, ensuring that the invoices have all supporting documents attached — activity reports, reception minutes, customs documents, quota, and all the other relevant documents, etc
• Receive Concur expense reports + supporting documents
• Verify supporting documents to be sure they have the correct tax details (VAT + fiscal code)
• Make sure our GM is approving Concur expense report submitted. Email our GM if he was not copied on the email
• Manual input of all Concur expenses into the excel spreadsheet designed by Fin expert, so that we are aligned with statutory accounting requirements
• Receive cash expenses report + supporting documents
• Verify that these cash expenses are correctly input into the cash expense report
• Get approvals from direct managers and save them into the relevant folders
• Upon thorough verification submit all cash expenses to Accounts Payable Specialist for payment
• Collect all supporting documents and file them
• Work closely with Travel Managers to find out future travels, all details are found on shared file, named “Travel tracker”
• Complete our yearly per diem calendar and fill in monthly per diem information into our per diem tracker
• At the end of the month (Head of Accounting & Tax will instruct the date) email the per diem file tracker to HR team
• Receive the per diem cash advance requests + direct manager approvals and submit them to Accounts Payable Specialist for payment
• Verify the per diem expense reports + make sure they have the supporting documentation behind (signed travel order)
• Once all per diem documentation is complete submit it to Accounts Payable Specialist for payment
• Complete our monthly protocol file with all team meals details for taxing purposes
• Verify that all team meals have a signed protocol expenses report (“referat de protocol”) attached
• Assist the finance team if needed

Who We Are – MassMutual Romania

MassMutual Romania – in partnership with MassMutual in the United States – will help shape a culture of innovation and to create the digital products and technology solutions that help people secure their future and protect the ones they love.

Positioning MassMutual for its next 20 million customers and remaining innovative in a digital-​first world led to the creation of MassMutual Romania in 2020. With offices in Bucharest and Cluj, MassMutual Romania was established to build an in-​house team with expertise in application development and support, quality assurance and data science.

For 170 years, MassMutual has put its customers at the heart of what it does by providing holistic financial solutions, guidance, and education on their terms. Its long-​term strategy helps ensure that policyowners and their loved ones can rely on them to be there when they need them most.

If this vision excites you, we are seeking a Finance Assistant to become a MassMutual Romania team member. This is a great opportunity to be a part of the transformational journey at MassMutual Romania. As we continue to grow our business and look for new ways to engage with customers, technology will be one of the most important enablers to our success and you can be a part of it.

Job Description

The Finance Assistant will work from our Bucharest office and will help the local finance team, reporting to the Head or Finance from Romania. The person who will join this role will be part of a 6-​months internship program having the possibility for the collaboration period to be extended based on company’s needs and individual performance.