Job Office Assistant la IntelligentBee in Iasi

The Challenge

Do you keep smiling while buzzing through jam-packed days, juggling all the tasks as if "problem solver" was your middle name?

Did you just receive an email about the office door not working, but you're not stressed out because you already called the building administrator?

Then IntelligentBee is the place for you!

Details

Manage contracts and price negotiations with office vendors and service providers, organizing best purchasing deals for the company, within budget
Manage and oversee office design layout and repair
Order and operate the office equipment and maintain the stock for consumables
Calendar management, with shifting priorities and deadlines
Must have proficiency to quickly and accurately assess the importance of a phone call, email or document and take appropriate action to involve the appropriate parties
Keep, archive and update general interest documents
Manage national and international travel planning (ex. details such as visas and managing expenses and bookings)
Independently set and meet deadlines, and understand goals and demands on the team
Anticipate/initiate action, prioritize tasks to meet deadlines, ability to anticipate needs and effective teamwork
Ensure the smooth running of an office on a day-to-day basis

About You

Must have

1 - 2 years of office/administrative experience, acquisition knowledge is a must
Strong PC skills including software packages (i. e. Microsoft Word, Excel, PowerPoint, graphic, etc.)
Strong accuracy and attention to detail
Strong oral and written communication skills
Fluency in English
Manage sensitive, confidential information discreetly
Strong customer and partner orientation

Nice to have

Reliable with teamwork spirit – you take ownership and you’re ready to help whenever needed
A creative mind with an ability to suggest improvements
Smart and proactive – take initiative, document yourself and ask questions

What We Offer

Job Office Assistant @ IntelligentBee