Job Office Manager

Loc de munca la Rainfall in Arad

Publicat pe 28 august

So Good They Can't Ignore You
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✨ Aplica la orice job pana pe 21 februarie si poti castiga cartea So Good They Can't Ignore You, scrisa de autorul Cal Newport, prin tragere la sorti. ✌

We are looking for an office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.


Responsibilities

As an office manager, you'll need to:

  • manage online and paper filing systems
  • develop and implement new administrative systems, such as record management
  • record office expenditure and manage the budget
  • organize the office layout and maintain supplies of stationery and equipment
  • maintain the condition of the office and arrange for necessary repairs
  • organize and chair meetings with staff, ensuring follow-up
  • organize, write and administrate contracts
  • implement and promote equality and diversity policy
  • write reports for management
  • respond to customer enquiries and complaints
  • manage general secretary duties
  • schedule meetings and appointments
  • ensure that all items are invoiced and paid on time
  • manage contract and price negotiations with office vendors, service providers and office lease
  • make travel arrangements for the team

Requirements

  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office and Google Docs
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email sending and management
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills (fluent English)
  • Strong organizational and planning skills in a fast-paced environment is big advantage
  • A creative and proactive mind with an ability to suggest improvements independently
  • High School degree; additional qualification as an administrative assistant or secretary will be a plus
  • Knowledge of Facebook for Business and Google AdWords are an advantage

Please tell us why you are the right person for us.

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